Follow this step-by-step process to write and expose your news.
Call it a ‘News Release’, ‘News Bulletin’ or ‘Announcement’. ‘Press Release’ sounds like propaganda.
Add, ‘For immediate use’. This implies urgency. It also allows them some choice on when to run it. If the news is date sensitive state ‘for use before’ or ‘for use after’.
Fax or mail? If urgent – fax. But to get noticed mail it. They get a lot of junk mail and junk fax. The fax junk looks too much alike. If you mail it you have a chance to get attention with the colour and feel of the paper. Send it on good quality paper with your logo. That could be your letterhead.
Don’t address it to ‘newsroom’ or ‘editor’. That’s the same as ‘occupant’. Instead address it to a person. Get their name.
Make it easy to read. Maximum one page. Use easy to read font. Twelve point size Times Roman works well. Add a little spice by bolding key names – but sprinkle lightly. Italics draws attention but is hard to read. Use capitals and small letters – don’t print the whole thing in capital letters. That is extremely difficult to read. Keep paragraphs and sentences short. Double spacing is best.
Make it clear whom the release is from. Lead with city and date of the release. This gives perspective. At the bottom of the page state, ‘The end’ or ‘- 30-‘ Show contact name(s) and phone number(s) clearly at the bottom or top of the page.
Make sure those contacts receive a copy of the release and that they will be available and prepared to talk to the press when called. Impress on those contacts that the press need speedy responses to make their deadlines. More details please visit:-blogfeedinitials.com alientapereviews.com thecannamachine.com cbdpuffbars.com captainjackinterview.com
Start with a strong title. A subtitle is not necessary if the title is strong. Study newspaper headings for ideas. Examine the style of the target media you are trying to reach to get ideas.
You have only one chance to hook them with the title. If you do not, they will not read any further. One glance at the headline is how they preview the release. There must be words, themes, companies, personalities or issues in the title that slows their glance enough to invite them to read the first paragraph.
The first sentence must grab them. Rework that first sentence until the first few words or even the first word pulls the reader in.
The first paragraph is important. It should contain your most important message. If they read that far – it is what draws them into the story. Write that first paragraph as if that might be the only paragraph they print.
Follow with the next points in order of decreasing importance. Assume that they might chop it after any paragraph. Write each paragraph applying the same approach to your sentences. If they only print one sentence make that the first sentence.
Good news releases are not written , they are re-written and re-written.
Make it easy to read. Maximum one page. Use easy to read font. Twelve point works well. Add a little spice by bolding key names – but sprinkle lightly. Italics draws attention but is hard to read. Use capitals and small letters – don’t print the whole thing in capital letters. That is extremely hard to read. Use many short paragraphs and short sentences. Double spacing is a very good idea.